Employer and higher education institutions responsibilities

Employers and higher education institutions (HEIs) have registration responsibilities. These include becoming recognised signatories, verifying and endorsing applications and renewals and promoting the Code of Professional Practice for Social Care.

What is a signatory?

Employers and higher education institutes have to nominate appropriate people to act as signatories. Signatories endorse applications and help maintain an up to date register.

There are two types of signatories:

  • lead signatories – someone in a senior role with access to HR records
  • additional signatories – nominated by a lead signatory and can be someone who can verify information for example team managers

What are my responsibilities as a signatory?

The employers or higher education institutes signatory role includes:

  • verifying identity documents
  • endorsing applications
  • exchanging information with us
  • informing us of any issues about fitness to practice
  • informing us if a student defers or withdraws from the course
  • updating student enrolment and DBS information using your online account
  • confirming people’s post registration training and learning (PRTL).

How do I become a signatory?

Each new signatory needs to complete a form with their contact details and signature.

Ask for signatory forms by contacting signatories@socialcare.wales

What is verifying and endorsing?

Lead signatories and additional signatories can endorse and verify application and renewal forms.

When endorsing signatories must make sure all the information on the application form is accurate. Particularly:

  • disciplinary or criminal declarations
  • the date of the most recent CRB or DBS check
  • that they know of no reason why a person shouldn’t be registered.
All new applications must be endorsed by the applicant’s employer

Social care managers and workers must have their renewal endorsed.

Qualified social workers don’t need to have their renewal endorsed.

Application and renewal forms can be endorsed using SCWonline.

If a person selects you to endorse them:

  • you will get an email request
  • check their form within seven days
  • complete and submit your endorsement.

If you aren’t able or willing to endorse an application please contact registration@socialcare.wales

You can notify the fitness to practise team if you have concerns about an applicant by contacting ftp@socialcare.wales

Verifying documents

To verify a document you will need to see the original document. Then write your name, sign and date a photocopy to confirm it’s a true copy of the original.

The registered person should upload the verified photocopy into their SCWonline account.

What happens once I am a signatory?

When you become a signatory you’ll receive an email. This will have information about how to create your SCWonline account.

SCWonline helps signatories to:

  • access the list of applicants and registrants for their organisation
  • send us documents
  • contact us directly
  • request new signatories (lead signatory only)
  • be the main contact on registration issues
  • let us know if anyone leaves their job
  • confirm the removal of a registered person who has been employed by your organisation within the last 12 months
  • access enhanced registration information such as fitness to practise sanctions.
Last updated: 14 August 2017