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Employers and HEIs responsibilities

Employers and higher education institutions (HEIs) have registration responsibilities. These include becoming recognised signatories, verifying and endorsing applications and renewals and promoting the Code of Professional Practice for Social Care.

What are signatories

Employers and higher education institutes have to nominate appropriate people to act as signatories. Signatories endorse applications and help maintain an up to date register.

There are two types of signatories:

  • lead signatories – someone in a senior role with access to HR records
  • additional signatories – nominated by a lead signatory and can be someone who can verify information, for example team managers.

Responsibilities of a signatory

The responsibilities of employers or higher education institutes signatory role includes:

  • verifying identity documents
  • endorsing applications
  • exchanging information with us
  • informing us of any issues about fitness to practice
  • informing us if a student defers or withdraws from the course
  • updating student enrolment and DBS information using your SCWonline account
  • confirming applicants or registered persons post registration training and learning (PRTL).

How to become a signatory

Each new signatory needs to complete a form with their contact details and signature.

Ask for signatory forms by contacting signatories@socialcare.wales.

After becoming a signatory

When you become a signatory you’ll receive an email. This will have information about how to create your SCWonline account.

SCWonline allows signatories to:

  • access the list of applicants and registrants for their organisation
  • send us documents
  • contact us directly
  • request new signatories (lead signatory only)
  • be the main contact on registration issues
  • let us know if anyone leaves their job
  • confirm the removal of a registered person who has been employed by your organisation within the last 12 months
  • access enhanced registration information such as fitness to practise sanctions.

Verifying and endorsing applications

Both lead and additional signatories can endorse and verify application and renewal forms.

When endorsing, signatories must make sure that all information on the application form is accurate. In particular:

All new applications must be endorsed by the applicant’s employer.

Social care managers and workers, including domiciliary care workers must have their renewal endorsed.

Qualified social workers don’t need to have their renewal endorsed (unless they have been requested to to so by us).

Application and renewal forms can be endorsed using your SCWonline account.

If a person selects you to endorse them;

  • you will get an email request
  • check their application / renewal form within seven days
  • complete and submit your endorsement.

If you aren’t able or willing to endorse an application contact registration@socialcare.wales

If you have concern about an applicant or a registered person see how we deal with concerns for information on how to raise your concern.

Contact us

If you have a question you can Contact us.

Last updated: 07 November 2019