What we do
Our business plan sets out our work programmes, objectives, performance measures and budget for the year. Each quarter, our Board and Welsh Government scrutinise our progress on delivering the activities.
How we work
We're committed to:
- being a truly bilingual organisation
- valuing diversity and improving opportunity for all
- involving the people of Wales in how we work
- listening to your feedback
- setting high standards of customer service
- publishing and accessing information
- improving our own performance.
Welsh Language Standards
We welcome contact from customers in both Welsh and English, we aim to provide a completely bilingual service across all our work areas. In accordance with section 44 of the Welsh Language (Wales) Measure 2011, we are required to comply with the Welsh Language Standards. The compliance notice notes which standards we have to comply with.
Promoting equality and valuing people’s differences are central to our core values. Our strategic equality plan sets out how we, through our role and functions, will promote and advance the equality of opportunity.
We are pleased to publish our Annual Equality Report 2019-20. The reports highlights progress made during the financial year April 2019 to March 2020 towards delivering our equality objectives
How to get information
Freedom of information
The Freedom of Information Act (FoI) allows you to have information we hold and requires us to have a publication scheme.
The publication scheme means that we have to make certain types of information available. It tells you what information is available, in what format it is available and whether you have to pay a fee to get it.
Our publication scheme is based on the Information Commissioner’s Office (ICO)’s model publication scheme.
How to make an FoI request
If you want information that isn’t on the publication scheme, you need to make the request in writing to firstname.lastname@example.org. Please state clearly what information you need.
For further help contact 029 2078 0672.
Under the Data Protection Act 2018 you have a general right to see personal data held about you. These rights are known as ‘subject access rights’. In most situations you also have the right to be told if any information is held about you and to have a copy of that information.
If you would like to make a subject access request for your personal data, make the request in writing to email@example.com and include the term ‘subject access’ to help us direct your request quickly. We will need to check your identity and contact information before we consider your request and release any personal information we may hold.
For advice on making a subject access request, contact 02920 780672 or see the Information Commissioner’s guidance.
The Information Commissioner
There’s an Information Commissioner who makes sure all the laws about FoI and Data Protection are followed. We are registered with the commissioner so our work can be checked.
Complaints and feedback
Sometimes people may feel that they aren’t getting the right support from us, we want to know when this happens so that we put things right and improve the way we work.
Complete the complaint form if you’re unhappy with the service we provide so that we can investigate it.
Return the complaints form to firstname.lastname@example.org or by post to Social Care Wales, Southgate House, Wood Street, Cardiff, CF10 1EW.
When we get things right we’d like to know. Contact us to give your feedback.
If your complaint is about a registered social care worker, see how we deal with concerns.
We are listed under The Prescribed Persons Order 2014 as a designated organisation that any worker in the social care sector can approach to report suspected or known wrongdoing. This is also known as ‘whistleblowing’ or making a disclosure.
A worker has the right not to be unfairly dismissed or suffer a detriment (like being denied a promotion) as a result of having made a disclosure.
You should have this protection if you raise a concern in good faith, that's in the public interest that concerns one of these categories:
- A criminal offence
- a breach of a legal obligation
- a miscarriage of justice
- danger to the health or safety of an individual
- damage to the environment
- the deliberate covering up of wrongdoing in the above categories.
If you would like to speak up to us and pass on information to us concerning wrongdoing in the social care sector, Contact us and use the heading ‘speak up’ or ‘whistleblowing’. You can refer to yourself as Anonymous if you do not wish to use your full name.
As a prescribed person, we have several duties, which are set out in guidance from the Department of Business, Energy and Industrial Strategy (BEIS), one of which is to annually report on the number of whistleblowing disclosures we receive.
We reported no whistleblowing disclosures to BEIS and Protect.org between 1 April 2019 and 31 March 2020.
How we buy goods and services
We buy a wide range of goods, services and works. Spending ranges from large to very small projects. Here is information on how we spend our money and how potential suppliers can bid for work.
We aim to secure value for money. This means balancing quality and costs over the lifetime of a purchase.
We like to work with our suppliers:
- in an open and honest environment
- with clear expectations and goals
- with clear standards for everyone involved.
Our procurement process
The type, value and complexity of a contract helps us to decide what the tender process should be. We provide all the necessary information for the procurement process. Then we give suppliers enough time to prepare their bid.
For large value or complicated contracts we encourage suppliers to work in partnership. Collaborative bids help suppliers increase the chance of winning work.
When possible, we want to work with local and Welsh suppliers. We hope this will increase local business, develop skills and bring other community benefits.
How we buy
Deciding contracts normally follow these competition rules:
- Quotations (under £5k) – we request at least 2 written quotations.
- Quotations (£5k to £10k) – we request at least 3 written quotations.
- Quotations (over £10k) – we use a more formal Request for Quote (RFQ) process via Sell2Wales.
- Tenders (over £25k) – all our tendering opportunities over this threshold (where a framework is not a viable option) are advertised on Sell2Wales.
- PCR contracts (generally above £122k) – we place adverts in the Find a Tender Service via Sell2Wales.
If you would like more information or help to bid contact email@example.com or call 029 2078 0651.